Data Access, Sharing, and Collaboration

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Quick Links:  UHealth Data Access  -  Academic Data Access  -  Enterprise-Wide Data Sharing and Collaboration

Important:

UHealth Data Access (e.g., Clinical, Patient Data)

• OVPRS Data Broker Services

  Overview

  The Office of the Vice Provost for Research & Scholarship (OVPRS) Data Broker Services provides a centralized, standardized review of all requests for clinical data at the University and its health system.

  • Services include:
    • Clinical Data (Research/Operations)
    • Access
    • Patient Contact List
    • Other Non-Clinical Data

  Get Started

  To get started, submit a Data Broker Services (Clinical) Request Form.

  Resources

  • Data Broker Services Homepage
  • Data Broker Services (Clinical) Request Form
  • OVPRS Research and Scholarship Data/Report Request
  • Research Privacy on the Research Compass

• UHealth Data Transfers

  Overview

  The UHealth IT Department of Data Science and Research Informatics supports the research data needs for University of Miami clinical investigators.

  • Transfer data to or receive data from non-UM collaborators in a safe and secure manner using approved mechanisms. Appropriate sharing contracts must be executed, and each UM clinical dataset must be certified prior to sharing.

  Get Started

  To get started, submit a UHealth IT Informatics Consultation Request.

  Resources

  • UHealth Informatics Services
  • Veterinary Resources on the Research Compass

Academic Data Access (e.g., Student Records, FERPA Data)

• Office of Institutional Research and Strategic Analytics (IRSA)

  Overview

  The Office of Institutional Research and Strategic Analytics (IRSA) serves as the clearinghouse of student data, official University statistics, and strategic analytics for institutional decision-making and official external reporting. 

  • IRSA services include:
    • Institutional Research
    • Analysis of Peer Data
    • External Reporting
    • Databases
    • Surveys and Focus Group
    • Professional Associations

  
  New in 2023: Through the Data and Analytics Hub, the Office of Institutional Research and Strategic Analytics (IRSA) offers the University community access to internal and external data reporting and resources to support work and research goals.

  • Data and Analytics Hub
  • University Insights – The Reimagined and Reinvented Reports Portal
  • Data Snapshot Schedule

  Get Started

  To get started, submit an IRSA Data Request Form.

  Resources

  • IRSA Homepage
  • IRSA Request Data Form
  • Data and Analytics Hub
  • University Insights
  • Sensitive Workday Data Report Request
  • Common Data Set
  • Data Snapshot Schedule
  • Fact Book
  • Fact Finder
  • Retention and Graduation Rates
  • Resources and Links

Enterprise-Wide Data Sharing and Collaboration

• Data Sharing and Collaboration Tools

  Overview

  Securely access and share your files via the cloud from any of your devices. Internal resources are for team collaboration and organizational resources, while external allows for sharing outside of the University.

  Examples

  • Chat-centered workspace for internal University of Miami faculty, staff, and student teams: Microsoft Teams
  • 5 TB free cloud storage with file editing permissions for external sharing: Microsoft OneDrive

  Resources

  • Sharing Internally Only:
    
    • Microsoft Teams: A chat-centered workspace that brings people, conversations, files, and tools into one place so everyone has instant access to everything they need.
    • Microsoft SharePoint: An online collaboration tool that provides a single, integrated location to collaborate with team members, share knowledge, and find organizational resources and information.
  • Sharing Internally and Externally:
    
    • Box: A cloud platform that helps you securely store, share, and manage all your files.
    • Microsoft OneDrive: Allows you to store your files and photos, sync across all your computers, and even edit and collaborate on Office documents.
    • UMIT's Collaboration and Cloud Storage Solutions
    • UMIT's Cloud Storage Solutions Comparison Chart
    • Office of Research Administration (ORA) Cloud Computing
    • UM Library – Data Management and Data Management Plan (DMPs)
    • UM Library – Data Management Training
      
  • Research Data Management and Sharing:
    • University of Miami's NIH Data Management and Sharing Policy page
    • NIH Data Management and Sharing Policy
    • Data Use Agreements
      

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